Whistleblower
Whistleblowing function
We strive for an open and transparent organization where irregularities should not occur. Through our whistleblowing function, there is an opportunity to report suspicions of serious misconduct in a safe and secure manner.
The whistleblowing function is an important part of our work to uphold good ethics and compliance with laws and regulations.
What can be reported?
The whistleblowing function can be used to report suspicions of serious misconduct where there is a public interest in bringing them to light.
This may include, for example:
· Criminal acts (e.g. bribery, fraud, theft)
· Serious violations of laws and regulations
· Irregularities in the business
· Serious deficiencies affecting life, health, or safety
The whistleblowing function is not intended for general opinions, complaints, or HR matters. Such issues should primarily be handled through regular communication channels, such as a manager or HR.
Who can report?
The whistleblowing function can be used by:
· Employees
· Former employees
· Consultants and contractors
· Interns
· Job applicants and candidates
How to report
You may choose the method that feels safest for you.
Via email
Reports can be submitted via email at: visselblasning@qrios.se
By post (for anonymous reporting)
If you wish to remain anonymous, we recommend using postal mail and not including any personal information.
Send your letter to: Drakegatan 10, 412 50 Gothenburg
How to label the envelopes:
1. Inner envelope (containing your report): Write: “Whistleblowing QRIOS – confidential”
2. Outer envelope (the one you send): Write: QRIOS HR Drakegatan 10, 412 50 Gothenburg
Do not write “whistleblowing” on the outer envelope.
Oral reporting
You also have the option to report orally via:
· Telephone call
· Physical meeting
To request this, send a request via email or post. We will get back to you to schedule a time.
Oral reports are documented in the form of minutes or, if you consent, by recording.
How your report is handled
Reports are received and handled by designated representatives from HR and the Board. Handling is carried out independently and by individuals who are not involved in the matter being reported.
Cases are handled confidentially. If necessary, external legal expertise is engaged to ensure an objective and legally secure investigation.
You will receive confirmation that your report has been received within 7 days (if you have provided contact details).
Feedback will be provided within 3 months from the confirmation.
Protection for whistleblowers
If you report in good faith and had reasonable grounds to believe that the information was true at the time of reporting, you are protected by law.
This means, among other things:
· You must not be subjected to retaliation
· Your identity is protected to the extent possible
External reporting
There is also the possibility to report misconduct externally to competent authorities.
Information about external reporting channels is available on the Swedish Work Environment Authority’s website.
Processing of personal data
Personal data is processed in accordance with applicable data protection legislation (GDPR) and only to the extent necessary to receive, investigate, and follow up on reported cases.